neironix

NYFA Operations · 172 days collected

LIVE Last update 6:00 PM

Members status by locationlifetime totals · days since last visit💡Total Members per physical location (lifetime, not period-filtered) + Active/At-risk/Lost split.

Per location:
• Members number — canonical Members tagged to that location
• Active 🟢 — visited in last 30 days
• At-risk 🟡 — 30-60 days since last visit (recoverable with a call)
• Lost 🔴 — 60+ days gone

"Visited" includes any MB Schedule row in past — booking counts as visit by default, even without coach check-in.

If these per-location totals don't match the Hero "Paying Members" count, the gap = Members not yet tagged to a location. Partners tag clients as they see them, so the splits fill in over time.

Members at riskwin-back priority · follows top-bar location💡Two call-back windows — Members who stopped showing up but can still be won back:
• Away · 30–60 days 🟡 — recently slipped, easiest to recover with a call
• Slipping · 60–90 days 🔴 — about to be lost, last chance

Members gone more than 90 days are beyond win-back — shown only as a count footnote under Slipping (not a call row). That footnote + the 60–90 list together equal the LOST 60+ number in "Members status" above — so the two panels reconcile.

Each row: name · phone · last visit · location · lifetime visits. Sorted by days gone.

Follows the top-bar location filter (All / CI / DT / LI). "Visited" includes any booked Schedule lesson, even without coach check-in.

Untagged but trainingreal clients training w/o a location tag · tag them in MindBody💡Who is here: real-name clients with lessons in the last 60 days whose MindBody Referral Type (location) is empty.

Until a partner sets their location tag, these clients are invisible in all per-location numbers (members, lessons, retention by gym).

Suggested location = the gym where their coach usually teaches (with confidence %). Low-% coaches teach at multiple gyms — verify with the coach before tagging.

Retention deep-divemember tenure & survival · filterable by coach + location💡Top row — current status of all Members:
• Active = visited in last 30d · Away = 30–60d · Lost = 60+d · Total ever = all Members

"Trained for" funnel: how many Members actually trained at least that long — measured as their active span (first visit → most recent visit). Someone who quit after 2 weeks has a 14-day span and counts in none. A member training 8 months counts in 1+ month, 3+ months, 6+ months.

The funnel declines for two reasons: real drop-off, AND recent joiners who simply haven't had a year yet (e.g. someone who joined 3 months ago can't be in "1+ year"). So treat it as "how long members stay", not pass/fail. "Share of all" = that count ÷ total Members.

Coach filter: when active, Active / Away / Lost still measure whether the member is at NYFA at all (switching to a colleague is not lost — shown on a separate "↔ switched" line). Only "Trained for" switches to time spent with THIS coach.

▸Pipeline statewhere every opp is right now · matches GHL UI · click to expand💡Stages explained:
• New Lead — created in GHL, no contact yet
• Contacted / T1 / T2 / T3 — Sasha called/texted (1st, 2nd, 3rd touch)
• INTRO Booked — lead booked their first lesson
• INTRO Attended — came to first lesson
• Member — bought a Member package
• Rejected / No-Show / Lost — exit stages

Counts are lifetime — not filtered by date. Updates within an hour of any pipeline change in GHL.

CRM hygieneactive leads missing location or source · fix in GHL💡Who is here: opportunities in active pipeline stages (New Lead → INTRO Attended) whose contact is missing:
• location — the gym field (CI/DT/LI) on the GHL contact
• source — where they came from (Google/Facebook ads, form UTM, or the "How did you hear" field)

Without these, the lead is invisible in per-location funnels and ad attribution (CPL / cost-per-member). Fix the contact in GHL — the row disappears on the next hourly rebuild.

Lead sourcessince April 27, 2026 · 145 leads💡Where each lead came from — classified by first attribution UTM tag:
• Google Ads — utm_source=google + paid medium
• Facebook / Instagram Ads — Meta paid traffic
• Direct / (none) — typed URL or no UTM
• Manual (CRM) — Sasha entered the lead by hand (usually phone calls)
• Other / untagged — UTM missing or doesn't match known sources

If Other > 50% a yellow tracking-gap alert shows — usually means UTM tags broke or form not passing source to GHL.

Ad spend by locationGoogle + Meta · last 30 days💡Ad performance by physical location (CI / DT / LI):
• Google / Meta spend — raw dollars from Google Ads + Meta Ads APIs (Marc's accounts)
• Leads per channel — GHL contacts with UTM tag matching that channel + location custom field
• CPL — total spend / total leads for that location

"Attention" pill appears when Google spend is >$50 with 0 leads = wasted budget. Audit targeting or landing page before next billing cycle.

Period filter applies. Custom date range uses pro-rata on closest bucket (7d/30d/90d/ALL).

Lessons by locationApr 27 – Oct 15 · 5421 lessons💡Where lessons happen + who teaches them:
• Total per location = every MB Schedule appointment, placed by the client's tagged location; if the client isn't tagged, it falls back to the coach's home location
• Coach breakdown = top 4 by lesson count · % = coach share of that location

Every booked lesson counts (no check-in filter); CLUB group sessions included, only TEST rows excluded.

If one coach >65% = "single point of failure" — losing them breaks the location.

Source: MB Schedule at-a-Glance. Period filter applies — 7d/30d/90d/All or custom dates.